Changelog

The Organiser Handbook has moved out of the PDF and into the panel. You'll find it in the sidebar under Organizer Wiki.

It's split into ten short chapters, from how WTF is organised and what your role involves to running events, team funding and training. Open the one you need, and use the links at the bottom to move on to the next.

We rewrote it along the way, so it matches how things work today. Advances and expenses happen here in the panel, and your events go in MyStats.

This is the first part of the Organizer Wiki to move in from Notion. Everything else is still there for now, one click away under More on Notion, and the Brand guide sits right beside it.

The code customiser has a new Hidden resources section. Anything you hide there never shows to people who use your codes, including our defaults. Hide a resource for your whole team or for one code.

The player now has a vegetarian cut of The 3 Minutes. It isn't shown in the age picker. Tap "other versions" at the bottom of the age picker to show it as a 🌱 tile.

Download it in Prep mode with the Veg button or with Download all. It's available in English only.

Vegetarian plays show up in the session summary and in MyStats next to the age cuts.

You can now mark an event as a Pop-up when your team runs it in a city where it doesn't usually do outreach.

You can also add the organization you're running an event with. Pick it from the list as you type, or enter a new name.

You can now mark an event as online. An online event has no location and can have a meeting link, which you can add or change later.

Only people who RSVP'd and your team's organizers see the meeting link. When the link is added or changed, people who RSVP'd get an updated invitation.

If your team does outreach every Saturday, you had to create every Saturday by hand. Same name, same place, same time, same description. Then each one sat in the approval queue on its own.

Now you set it up once. When you create an event, pick how often it repeats. Weekly, every 2 weeks, or monthly on a weekday like the first or last Saturday. Choose an end date up to 6 months ahead and MyStats lists every date before you confirm. Each date is a normal event with its own page, RSVPs, shares and stats. The series goes through approval once, so you get one approval email instead of a dozen.

Most free QR generators stamp a watermark on your flyer or want an account before you can download anything.

There is now one at activism.wtf/qr. Paste a link, pick a style and a logo, download it. No account, no watermark, no limit on how many you make.

Three styles: plain black, We The Free, and Solidarity Day. You can drop the pig mark, the WTF badge or the Solidarity Day logo into the middle, or leave it clean.

The best footage from an event usually dies on someone's phone.

Every event now has its own upload link. Share it in the group chat and anyone who was there can add their photos and videos, no MyStats account needed. Everything lands in your team's media library on the team page, and the WTF media team reviews new submissions for wider use.

Deleting an event told nobody. Anyone who had signed up found a dead link, or turned up to an empty street wondering whether they'd got the date wrong.

Cancelling is now its own action. Everyone still on the RSVP list gets an email in their own language, carrying your reason if you gave one, and the event stays visible and clearly marked as cancelled in MyStats, on its public page, and in any calendar that subscribed to it. You can call off a teammate's event too, which matters when the organizer is the reason it isn't happening. Cancelling cannot be undone, so you get a plain warning first. Deleting is still there for events nobody else has signed up to.

Getting money up front is nothing new: if you needed to buy something for your team, you could always ask for it first instead of paying out of pocket. What's new is that it all happens here now.

Request an amount, say what it's for, and we'll either send it over or decline. You hear back either way.

Each of your teams shows a Ready to spend figure: what we've handed you, minus what you've already spent against it. Bought something with that money? Log the expense as Paid from advance and the balance ticks down. Nothing gets paid twice, and there's nothing to claim back.

MyChats has come out of invite-only. These are the live, one-to-one chats with people exploring veganism, and anyone can request access now.

• Anyone can join. Request access and start taking chats.
• Organizers are already in. If you organize an active team, access is automatic.
• No sitting on a tab. Set yourself available for a few hours and get a push notification when someone wants to talk.

Everyone on a team now gets a weekly email listing its upcoming events. Each one has a one-click way to say you're coming, no login needed, so it's easy to show up without digging through chats or calendars. Prefer not to get them? Opt out from a preferences page anytime.

Getting to your team's reimbursements used to be fiddly. If you weren't already signed in to MyStats, you'd get stranded and start over. That's fixed. And there's more fundraising detail now too.

Reimbursements

• "Log in with MyStats" works end to end now. It drops you straight into Get Involved, on the exact expense a notification email pointed you to.
• Your history is in one place. We pulled in the older reimbursements that used to live in spreadsheets, so past and present sit together.
• A rough spendable balance. Each team now shows an estimate of what it has left to spend.

Fundraising

• Your team's fundraising breaks down further now, into individual transactions and any recurring donations, so you can watch what comes in over time instead of staring at one total.

The 3MMC Player is a new app for showing The 3 Minutes at street events. It lives at street.3minutes.wtf. Nothing to install, no sign-up.

Before an event you open it, pick your team, and download the versions you want. After that it runs fully offline. A visitor picks their language and age group, taps play, and the film runs even with no signal.

• 19 languages, so people watch in their own
• Three cuts by age: Adult, 13 to 17, and Under 13. The adult cut is in all 19 languages; the younger two aren't everywhere yet.
• Offline once downloaded, built for the pavement

Every play is counted and synced back to MyStats the moment you reconnect, so your team sees who it reached: people reached, total views, how many devices were running, and a split by cut and language. It runs in any browser, so laptops, tablets, and phones all work.

The Organizer Panel is where the practical side of running a team lives. MyStats is still home for your activism: your codes, card shares, and outreach impact. The panel is the other half, the behind-the-scenes work that keeps a team going.

Two things to start:

• Reimbursements. When your team spends on prizes, equipment, signage, or cards, file a request, add the receipts, and follow it right through to getting paid back. No more chasing anyone, and you can always see where a request stands.
• Donations. See what your team has raised this campaign year, and what that grows to once matching is applied.

The link is inside MyStats, and as long as you're logged in it opens straight through, no second login. More of the day-to-day will move here over time.

Every event now has its own promote page in MyStats. It shows your share image with the landing path and RSVP options, hands you direct sharing tools, and shows where your public event link stands in review, with a toast the moment it goes live.